.DescriptionBusiness and Strategic Relations (BSR) Assistant - Project and Stakeholder Engagement (Maternity Leave)Job Reference: Ref.07.24.44Employer: International Iberian Nanotechnology Laboratory (INL)Location: Braga, PortugalGroup/Unit: Business Strategic RelationsNumber of Vacancies: 1Employment Type: Full timeContract Duration: 12 monthsOpen Date for Applications: August 2nd, 2024Closing Date for Applications: September 15th, 2024, 23h00m (Lisbon Time)Key words: #cocreationworkshops #stakeholderengagement #eventplanning #organisationalskills #communicationskills #administration #management #science #engineering #projectmanagement #europeanfundedprojects #independentworkOverviewWe are seeking a dynamic and motivated BSR Assistant to join our team. This role is pivotal in supporting project managers of several EU-funded projects in facilitating interactions with external stakeholders, ensuring the smooth implementation of European funded projects.The successful candidate will play a crucial role in organising and managing events such as co-creation workshops, planning and coordinating meetings, and arranging secondments. This position requires a proactive individual with excellent organisational and communication skills, capable of managing diverse tasks and supporting the strategic goals of the International Iberian Nanotechnology Laboratory.Job DutiesThe job duties will be the following:Support in organising and implementing workshops, secondments and hackathons, ensuring effective collaboration and communication among participants; Plan meetings with external stakeholders, ensuring all logistical and communication aspects are handled efficiently; Compile and report on the outcomes of stakeholder engagement activities, including preparing detailed reports and summaries; Assist in managing interactions with stakeholders, ensuring timely communication, and fostering positive relationships; Collaborate with relevant internal units and research groups to ensure alignment and support for project activities; Maintain accurate records of activities, communications, and outcomes to support project reporting; Provide general administrative support to the Business and Strategic Relations team as needed.Mandatory QualificationsEducationUniversity degree in Public Administration, or Management. University degree in Science or Engineering with strong project management capabilities is also acceptable.ExperienceExperience in project management and administration, preferably in a research or academic environment; Experience in organising events, workshops, or meetings, including logistical planning and stakeholder engagement.Technical SkillsGood computer literacy and skillsPersonal Skills"Hands-on" approach together with a high commitment in respecting working deadlines; Problem Solving ability; Customer orientation; Ability to work as a team player; Good communication skills
