Administrative Assistant (Lisbon, Portugal)
We are looking for an energetic and enthusiastic person to join our team in Lisbon (Portugal).
Tasks:
Welcoming visitors and ensuring compliance with Company's guidelines on access control systems.
Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts.
Daily mail pick-up, sorting, and distribution.
Dispatching administrative documents to Portuguese institutions.
Physical and electronic filing of documents, invoices, and bills.
Providing administrative assistance to employees and managers.
Ordering office supplies and stationery, maintaining inventory.
Preparing documents and materials for regular interaction with utility companies and service providers.
Preparing information and documents for budgeting administrative expenses.
Supervising the Company's cleaning personnel and ensuring the office area is always kept in order.
Assisting in organizing and overseeing work involving external contractors (furniture assembly, catering, equipment rental).
Receiving administrative requests, complaints, and suggestions from employees.
Advising on administrative procedures.
Regular reporting and feedback to the Business Manager.
Performing other tasks as assigned by the Business Manager or company's management.
Arranging optimal itineraries and purchasing air and railway tickets for employees of all Artec offices.
Arranging accommodation and transfers for employees on business trips.
Providing visa and legislation support for all Artec employees and business partners.
We offer:
A strong team of experts within a constantly growing international company that employs 200+ people.
Comfortable office in Lisbon.
Competitive salary.
Autonomy and creativity in your area of responsibility.
Snacks in the office and afterwork get-togethers.
Required skills and competence:
At least one year of experience in the same position.
Completed secondary education.
Fluency in Portuguese and English (written and speaking skills); knowledge of Russian is a plus.
Good knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Gmail).
Responsibility, punctuality, and attention to detail.
Positive attitude, kindness, and a love for interacting with people.
Job Type: Full-time
Education:
Bachelor's (preferred)
Experience:
Administrative: 1 year (preferred)
Administrative experience: 1 year (preferred)
Language:
English (preferred)
Licence/Certification:
Driving Licence (preferred)
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