Administrative Assistant

About The RoleAbout this opportunityThe main purpose of the role is to assist in all aspects of administrative duties to support our business in Portugal.ResponsibilitiesAssisting with general administrative duties, including: correspondence, basic administration requests, office accounts, office supplies, etc.Booking transport and accommodation.Checking and processing invoices.Managing suppliers.Managing databases.Preparation of presentations and reports.Participating in organisation of meetings and events.Managing meeting bookings and catering.Assisting in preparation of bid documents and fee proposals.Other task assignment as needed and instructed by the country manager.About The CandidateWho we're looking for:Experience, Knowledge and Key SkillsProven experience in similar administrative / office management roles, supporting a team of several people.Experience working with payment processing, invoices, etc.Strong attention to detail.Strong written and verbal communication skills.Excellent organisational and time management skills.Friendly personality, and good interpersonal skills.Problem-solving.Ability to prioritise and handle multiple tasks.Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).Business administration or economics-related qualification is desirable.Native or bilingual level of Portuguese, fluent level of English.We are an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender.We recognise the importance of work/life balance and agree flexible working arrangements to suit each individual.Gleeds is a gold standard investor in people employer.
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