About The Role About this opportunity The main purpose of the role is to assist in all aspects of administrative duties to support our business in Portugal.
Responsibilities Assisting with general administrative duties, including: correspondence, basic administration requests, office accounts, office supplies, etc.
Booking transport and accommodation.
Checking and processing invoices.
Managing suppliers.
Managing databases.
Preparation of presentations and reports.
Participating in organisation of meetings and events.
Managing meeting bookings and catering.
Assisting in preparation of bid documents and fee proposals.
Other task assignment as needed and instructed by the country manager.
As a Gleeds team member, you will have access to: Opportunities to develop and grow your career Employee Assistance Programme Benefits package About You Who we're looking for:Experience, Knowledge and Key Skills Proven experience in similar administrative / office management roles, supporting a team of several people.
Experience working with payments processing, invoices, etc.
Strong attention to detail.
Strong written and verbal communication skills.
Excellent organisational and time management skills .
Friendly personality, good interpersonal skills.
Problem-solving.
Ability to prioritise and handle multiple tasks.
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Business administration or economics-related qualification is desirable.
Native or bilingual level of Portuguese, fluent level of English.
About Us Be part of the extraordinaryEvery day at Gleeds, we influence the way people around the world live, work and travel.
Delivering on the world's most iconic projects for globally renowned clients, our teams solve complex problems that shape the future of the built environment.One of the qualities we value in people, is the ability to think creatively about the solutions we offer to clients.
With 71 offices spanning the Americas, Europe, MENA and Asia Pacific our ability to innovate and improve is a product of the varied backgrounds and experience of our people.
We welcome new perspectives and ideas.Above all, we believe that quality relationships sit at the heart of good business.
We strive to be the people that seek to understand and bring people together.
Wherever we are in the world, our aspiration is to leave a positive legacy for people and local communities, whilst living and breathing our three core values: We're committed to our clients and our people We're creative and realistic We combine professionalism with personality.
We are an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender.We recognise the importance of work/life balance and agree flexible working arrangements to suit each individual.Gleeds is a gold standard investor in people employer.
