As an Accounts Payable Specialist, what are you going to do?
Verify all receipts which support expenses included in Expense Report (ER), ensuring all ER expenses have supporting documents. If applicable, ask for missing documents;
Guarantee the eligibility of each expense, checking with People & Culture and Travel departments if all expenses submitted are allowed;
If all steps were successfully accomplished, approve the ER and book it in Oracle;
For each invoice received, verify if its PR and PO are correctly created and approved in Oracle. If applicable, ask for creation of PR and PO;
Every month, ensure the completeness of the outstanding items list. It must include all on-hold invoices (unbooked received invoices) and all costs without invoices. In that case, add a line with the cost description (supplier, date of service, type of service, etc.) and its estimated cost;
Assure the correct distribution of the invoices (make sure it is booked under the correct cost center and project);
Fill in and submit statistics reports to the Portuguese Authorities – such as INE's "Intrastat", or others where Accounting data is required;
Monitor and resolve mismatches between supplier delivery notes and respective commercial invoices, liaising internally to ensure these are dealt with and amended;
Assist with the preparation of accounting documents for the audit process;
Ensure the appropriate archiving of accounting documents;
Ensure that Environment and Health & Safety is integrated into all activities and adherence to EHS Policy & Procedures as well as ISO 9001, ISO 14001 and ISO 45001 compliance is strictly maintained. Complete all the compulsory trainings related to them;
Comply with the information security and data privacy policies and procedures adopted by Vision-Box. Report any information security or data privacy incidents or weaknesses immediately. Complete all the compulsory trainings related to information security and data privacy;
Contribute to the correct separation of waste and its placement in the respective containers, according to the typology of each waste.
What are the skills and professional experience we're expecting from you?
Bachelor's degree or equivalent technical qualification;
2 to 5 years of previous experience in a similar role;
Knowledge of accounting principles and practices;
Knowledge of local, state and federal laws regarding accounting, finances, and taxation;
Technical accounting skills;
Knowledge and experience of accounting computer applications;
Full proficiency in Microsoft Office tools;
Speak and write fluent English – in order to communicate appropriately with suppliers and customers;
Previous experience in general accounting;
Organized and reliable;
Goal-oriented;
Good interpersonal skills and ability to work in a team;
Attention to detail and accuracy.
Tipo de oferta: Integral/Full-time
Benefícios:
Cartão/Ticket refeição
Estacionamento gratuito
Seguro saúde
Horário de trabalho:
Turno de 8 horas
Idioma:
Inglês (Obrigatório)
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